As one of the most widely used office devices, copiers are familiar to almost everyone. However, many office workers often cause operational issues due to improper handling, which can reduce productivity and lead to unnecessary repair costs for the company. Therefore, it's essential to understand proper usage of a copier in daily work.
First and foremost, ensuring good ventilation around the copier is crucial. While the machine itself doesn’t emit much radiation, harmful substances can form due to static electricity during operation. These fumes may cause symptoms like coughing, dry throat, or even more severe conditions such as toxic emphysema and nervous system disorders. To prevent this, place the copier in a well-ventilated area. If you're in a closed room, make sure there are vents or windows to allow air circulation. Adding some radiation-blocking plants nearby can also be beneficial. Additionally, take short breaks outside to breathe fresh air regularly.
Second, avoid moving the copier unnecessarily. Once placed, try not to relocate it unless absolutely necessary. If you do need to move it, always do so horizontally and never tilt it. Ensure there’s at least 90 cm of space on both sides and about 13 cm at the back (or 23 cm if it has a paper tray). This allows for smooth operation and easy access.
Third, use a stable AC power source. The copier requires a voltage between 200V and 240V. If the voltage is too high or too low, the machine might not function properly. If the copier malfunctions, turn it off immediately before checking the issue. Working on a powered-on machine can shorten its lifespan and cause more serious problems. When not in use for an extended period, unplug it to save energy. Avoid frequent power cycling and keep it in an energy-saving mode to protect internal optical components.
Fourth, preheat the copier before use. Every morning, let the machine warm up for about 30 minutes. This helps keep the internal parts dry, ensuring smoother copying performance.
Fifth, maintain the glass plate clean. Since the copying process takes place on the glass surface, it should be kept free from scratches, fingerprints, or correction fluid. If there are spots, use a soft glass cleaner to wipe it down. Always cover the light barrier when using the machine to reduce eye strain from bright light.
Sixth, choose the right paper. A major cause of copier damage is paper jams, which can lead to internal malfunctions. Always use flat, high-quality copy paper and avoid wrinkled, damp, or damaged sheets. Make sure the paper doesn't exceed the tray's maximum capacity.
Seventh, monitor toner levels and refill when needed. The quality of your copies depends heavily on the toner inside. Keep track of consumables and add toner promptly. Using low-quality toner can result in dust particles or residue that may harm the machine.
Finally, after using the copier, wash your hands to remove any residual toner dust. If you notice any issues, turn off the power immediately and have a professional technician inspect and repair it. Taking these steps ensures the longevity and efficient operation of your office equipment.
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